Title: Payroll Specialist
Duration: Contract until September (possibility of extension)
Location: 100% remote but candidates must be in the Montreal area (flexible)
Salary: $44.06/hour
Please send your resume to emily.woods@groomassocies.com
Role Overview
The Payroll Specialist serves as a vital role in the overall success of the payroll function. The Payroll Specialist will assist in the facilitation of payroll processing under supervision of Payroll Lead. This is an administrative position consisting of varied assignments and responsibilities, the primary of which is supporting all inhouse payroll activities in the processing bi-weekly payroll for almost 2,000 employees. This position will also play an integral role in ensuring the success of the team by providing guidance on data inputs that feed the payroll function and partnering with the Canada leadership team. This takes a strong, experienced, and enthusiastic Payroll Specialist to keep things moving in the right direction.
Responsibilities:
• Maintain current knowledge of applicable federal and provincial laws, regulations and reporting requirements relating to salaries, wages, overtime, benefit plans and workers’ compensation.
• Maintain supporting documents for internal/external auditors and respond accurately, thoroughly, and timely to requests for data.
• Assist with the planning, organizing, and monitoring of all aspects of the payroll function, this includes, but is not limited to, administrative duties involving the development and maintenance of payroll systems, internal controls and records and time tracking.
• Troubleshoot, research, and provide recommendations to resolve payroll issues.
• Recommend ways to optimize the payroll process while reducing time expenditures and unnecessary costs.
• Respond to employee requests/inquiries pertaining to payroll matters.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Support year-end processes including, but not limited to, processing necessary remittance reconciliation, earning and deduction code mappings and other reviews to troubleshoot and get ahead of any discrepancies.
• Process retro processing to ensure all necessary adjustments are properly recorded and paid.
• Serve as liaison with HRSC for training and questions. Provide updates to team on upcoming payroll items that may drive calls.
• Perform payroll function across multiple provincial legislative requirements and proven success in ensuring compliance.
• Act as point of contact for local Canadian team to support local requirements related to Payroll.
• Bilingualism (French/English) required. Due to the nature of the work tasks, applicants must be bilingual in French and English (written/spoken) to be considered, as in their role the incumbent must work closely with external/internal stakeholders in other provinces/countries that do not speak French).
• 2-3 years’ experience in Canada payroll environment within large corporations at a regional and/or global level
• Experience in Canadian payroll legislative requirements
• Ability to interact with all levels within the organization and externally, including senior leadership, and third-party vendors.
• Strong analytical skills, critical thinking, and attention to detail.
• Proficiency in Microsoft Office, especially Excel/ Macro
• High level of problem-solving skills, and ability to innovate and identify new efficiencies.
• Strong analytical, organizational and time management skills
• Exceptional time management skills and ability to work under pressure in deadline-driven environment. A sense of urgency in solving customer requests to ensure timely resolution and an ability to work under pressure, multi-task, and meet deadlines is required.
• Strong organizational and communication skills, with the ability to set priorities, handle multiple tasks and projects, and track and follow up on projects.
• Comfortable working in a team environment and resolving issues directly with business partners and leadership.
• Able to manage highly confidential information with professionalism and unquestionable integrity.
• Basic understanding of payroll processes, procedures, controls, regulations, and compliance related to all different areas across HR such as
• Experience on tax filings to annual balances, T4
• Experience in Test & maintain all payroll tax updates are made to ensure compliance with all jurisdictions and Service Canada
• Experience Maintain the tax location code table and unemployment rates
• Experience in ROE
• Experience with dealing with Service Canada
• Experience with outsource vendor to complete amended returns, where required.
• Experience on analysis of payroll/payroll tax/equity/benefits reconciliations
• Experience on SOX controls and other GAAP related principles
• Experience in jurisdictional tax audits
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.
• Workday Certify preferred.
• Experience with other HR information systems and payroll systems beneficial.
• Ability to lead change management processes from a Canadian Enterprise perspective, liaising with multiple cross-functional stakeholders (Finance, HR, Tech, etc)
• Advanced knowledge on Excel (Macros)
We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.
For more information on our recruitment services, please visit our website www.groomassocies.com
