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Administrative assistant

Job Number:
J0321-0008
Job Type:
Full Time
Job Category:
Administrative Support
Location:
Montreal, Quebec
Salary:
Open

Administrative assistant

Status: Permanent full-time
Location: Montreal. QC
Work schedule: Flex hours - 35 hours per week
Compensation: Competitive salary, excellent group insurance benefits package and the flexibility to work from home; however candidates must reside in the greater Montreal area.

PLEASE SEND YOUR CV TO CAROLE.VIGER@GROOMASSOCIES.COM

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.

For more information on our recruitment services, please visit our website www.groomassocies.com

YOUR ROLE
Under the supervision of the National Director, Business Affairs and Co-productions
performs all secretarial and administrative support duties for the Department at the
regional and national level, for both the Francophone and Anglophone markets, as
well as for the Business Affairs and Coproduction directorate:

RESPONSIBILITIES:
• In this capacity, ensures the smooth running of the office so that all directors have quick and easy access to required resources and information;
• Manages schedules, sets up meetings, makes travel arrangements and appointments.
• Screens telephone calls before transferring them, maintains harmonious relations with both internal and external officials and provides general information when required;
• Prepares the meetings’ agenda, takes and drafts the minutes of committees and other meetings;
• Carries out administrative tasks under the authority of the directors to lighten his/her responsibilities, monitors the administrative budget for the department, tracks files and ensures projects follow-up;
• Is responsible for all administrative coordination tasks for all the department;
• Projects a professional and positive image of the office, staff, and the organization

REQUIREMENTS:
• College diploma in secretarial studies or equivalent;
• Only candidates with a minimum of 5 years of experience in a similar position will be considered;
• High level of competency in the use of Office Suite applications (Word, Outlook, Excel and PowerPoint);
• Capacity to write letters, memorandums, minutes and reports;
• Professionalism in interpersonal relations, good manners, tact, diplomacy, discretion and discernment, reliable, self-directed, flexible;
• Advanced planning skills with a highly developed sense of work organization;
• Good judgment in establishing priorities and interpreting directives
• High level of bilingualism required, both spoken and written.

Votre partenaire en recrutement – Your recruitment partner www.groomassocies.com